Expenses

Track every expense in your breeding program — vet bills, food, testing, and show fees. Link costs to specific dogs or litters and flag deductible items for tax time.

Expenses

Video walkthrough: Watch on Loom (link coming soon)

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Expenses is where you track money going out of your program — vet bills, food, supplies, show fees, testing costs, and anything else you spend. You can link expenses to specific dogs or litters to understand exactly where your money goes.

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What You Can Do Here

• Log expenses with descriptions, amounts, categories, and dates
• Record payment method (card, cash, check, etc.) on each expense
• Log mileage on trips you take for your program — vet visits, pickups, deliveries — with running totals
• Link an expense to a specific dog or litter
• Mark expenses as tax-deductible for easier year-end accounting
• Attach receipts or supporting files to any expense
• Import expenses in bulk or export your full expense history
• Filter and search by category, dog, litter, or date

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How It Works

Adding an Expense

1. Go to Expenses in the left menu.
2. Click Add Expense.
3. Fill in the details:
   • Title and description
   • Amount and tax (if applicable)
   • Category (e.g., vet care, food, testing, show fees)
   • Payment method (card, cash, check, etc.)
   • Whether it’s tax-deductible
   • The date
4. Optionally link it to a specific dog or litter.
5. Attach a receipt file if you have one.
6. Hit Save.

Tracking Mileage

If you drive for your program — vet appointments, picking up a stud, delivering a puppy — you can log the miles right on the expense.

1. When adding or editing an expense, fill in the Miles Driven field.
2. The Expenses page shows your mileage totals across different time periods (this month, last 30 days, year to date, and all-time).
3. Use these totals when you’re filing taxes or just want a quick sense of how much you’ve driven for your program.

Linking to a Dog or Litter

Expenses linked to a dog appear on that dog’s Finances tab. Expenses linked to a litter appear on the litter’s Finances tab. This helps you see the true cost of individual animals or breedings over time.

Importing Expenses

If you have existing expense records in a spreadsheet, you can import them via the Import / Export option on the Expenses page.

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Key Terms

Term	What It Means
Category	The type of expense (vet care, food, supplies, testing, etc.)
Tax Deductible	An expense that may be claimable for tax purposes — check with your accountant
Payment Method	How the expense was paid (card, cash, check, transfer, etc.)
Mileage	Miles driven for the expense — totals roll up by time period
Line Item	A single expense entry within a record

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Tips & Common Questions

Can I attach a receipt photo to an expense?

Yes — use the attachment field when creating or editing an expense to upload a photo, PDF, or document.

Can I see total expenses for a specific litter?

Yes — open the litter’s detail page and go to the Finances tab to see all income and expenses tied to that litter.

How do I know which expenses are deductible?

When you add an expense, check the Tax Deductible box. These expenses are flagged in your records and can be pulled into reports at tax time.

Do I have to add a separate expense just to track miles?

No — add the miles directly to whatever expense the trip was for (the vet bill, the show entry, etc.). If a trip wasn’t tied to a purchase, you can still create an expense with $0 and just log the mileage.

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Still Have Questions?

We’re here to help. If something isn’t working the way you expect, or you’d like to have a discussion around a certain topic, please reach out to us anytime through the chat in the bottom right corner of your screen.

Thank you.